the old standard and the new one expect
you to establish and
maintain an environmental
standard also expects you to document your
to continually improve it. In addition, section
the need to define and document
the scope of the EMS.
old and new standards expect you to define
an environmental policy. However, the new standard
asks you to think about the scope of your EMS
you define your policy.
new standard also expects your
state that you will comply
with all applicable legal and other requirements
that affect how you manage
aspects. This new wording is more focused and
narrower than the old wording. This is because the
standard talked about environmental legislation and
regulations in general, while the new standard
only about those legal
requirements that influence
how your environmental aspects should be handled.
4.2 also adds the need to communicate the
environmental policy to all
persons who work for
or on behalf of your organization, not
employees. Therefore, you need to make sure that
your contractors also understand your policy.
ISO 14001 1996 and ISO 14001 2004 expect
you to establish and maintain procedures
the environmental aspects of your activities, products,
and services, the new standard makes it clear that this
also means that you must implement (actually use)
new standard also says that these procedures
should only be applied to those activities, products,
and services that fall within the scope (boundary)
of your environmental management system.
addition, it says that itís not good enough to just
focus on the environmental aspect of existing
activities, products, and services. You
focus on the activities, products, and services
that you plan to
develop or modify
in the future.
the new standard adds the need
to document the environmental
aspects of your
activities, products, and services and to consider
significant aspects when you set up your EMS.
4.3.2 Legal requirements
old and new standards expect you to establish
and maintain a
procedure to identify and clarify the
legal and other
requirements that apply
environmental aspects. Here again, the new standard
wants you to not only
establish and maintain a
procedure, it also wants you to implement (use)
ISO 14001 2004 goes well beyond the
old standard because it explicitly asks you to use
this procedure to determine exactly
legal and other requirements apply to your
environmental aspects. And once you have this
information, the new standard expects you to
use it to design your EMS. None of this was
obvious in the old standard.
4.3.3 Objectives and targets
Both old and new standards
expect you to establish
and maintain environmental objectives and targets.
But the new
standard makes it very clear that
objectives and targets are useless unless you also
try to implement
or achieve them. Since you need
to be able to tell whether
youíve achieved your
objectives and targets, the new standard also says
that your objectives and targets must be measurable.
both old and new versions of the standard
expect you to provide
the resources needed to
implement an EMS, the new standard also expects
you to provide the resources needed to establish,
maintain, and improve your EMS.
both old and new standards stress the
importance of competence,
the new standard
makes it very clear that competence is the
why training and
awareness activities need to be
carried out. It
also makes it clear that competence
and training records must now be
kept. This record
keeping requirement is new.
standards expect you to identify training
needs, the old ISO 14001 1996 standard wasnít very
clear about what kind of needs should be considered.
In order to address this important shortcoming, the
new ISO 14001 standard now makes it clear that you
need to identify the training needs associated with
your environmental aspects and your EMS.
new ISO 14001 2004 standard expects you to
establish a method to communicate with
parties about your
aspects. This was not mentioned in the old
standard. However, if you have chosen not
to talk to outsiders about your environmental
aspects, you can ignore this requirement.
section is almost entirely new. Only two things
havenít changed: the need to document the main
elements (parts) of your EMS and how they
and the need to identify other documents that support
or relate to your EMS.
requirements include the need to document
the scope of your EMS as well as your
policy, objectives, and targets. The new
also expects you
to develop or identify
all of the
records that are needed
to comply with the ISO 14001 2004 standard. These
include process documents and records that are
related to your organizationís significant
the content of this section hasnít changed
much, it has been entirely
reworked and some new
requirements have been added.
include the need to identify changes that
to documents and the need to control external
documents that influence the planning and
operation of your EMS.
4.4.6 Operational control
for the quality of the writing
this section hasnít changed much. While
old standard asks you to establish and maintain
procedures, the only thing thatís different about
the new standard is the need to also
to the old standard, all you had to do
was establish and maintain procedures to identify
and respond to potential environmental emergency
situations and accidents and to prevent or mitigate
their environmental impact.
according to the new standard, procedures
arenít enough. You also have to
actually use these
procedures not only to respond to real emergencies
and accidents but also to prevent
or mitigate the
adverse environmental impacts that emergencies
and accidents can cause.
Monitoring & measuring
old standard expected you to calibrate and
maintain your monitoring equipment, but it only
implied that you also needed
to actually use this
equipment. This oversight has now been corrected.
Youíre now explicitly expected to actually use
verified equipment to monitor and
measure those key environmental characteristics
that have or could have a significant impact
on the environment.
Evaluation of compliance
This section is entirely
new. It asks you to establish,
implement, and maintain procedures to periodically
evaluate how well your organization complies with all
relevant legal and other environmental requirements.
And it also asks you to record the results of your
old standard wanted you to establish a procedure
to define the responsibility and authority for handling
nonconformities and taking corrective and preventive
actions. Notice that it doesnít explicitly tell you to
action; it tells you, instead, to assign responsibility
of this shortcoming, the new standard
makes it clear that you not only need to establish
procedures but you also need to actually use
them to manage nonconformities, and take
corrective and preventive actions.
fact, the new standard goes
even further. It also
expects you to investigate
determine their causes, to mitigate the
impact that nonconformities can have, and to record
the results that you achieve.
4.5.4 Control of records
both old and new standards expect you to
establish and maintain environmental records, the
old standard tells you what kinds of records you need
to keep while the new standard talks more about what
environmental records should be able to do. While the
old standard tells you to maintain training, audit, and
review records, the new one takes a more abstract
instead, tells you what your
environmental records should be able to demonstrate.
Section 4.5.4 of the new
standard doesnít tell you
which records to keep. It
instead says that your
environmental records should be able to prove
your environmental management requirements are
being met and that you comply with the
ISO 14001 2004 standard.
the old standard talked about environmental
management audits in general, the
new one talks
about internal audits only. It also
points and adds some new requirements.
the old standard emphasized the need to
develop audit programs and procedures, the new
standard makes it clear that these programs and
procedures must also be used. It makes it clear
that internal audits must actually be conducted.
since the new focus is on actually doing audits,
the new standard also expects you to keep records
and to ensure that your internal auditors
internal audits are both impartial and objective.
section has been entirely reworked and
expanded in a big way. It now includes material
on management review inputs and outputs.
to the new standard,
review inputs should include audit results,
in your environmental
and complaints from external parties, legal changes,
previous corrective and preventive actions,
follow‑up actions, and recommendations for
standard also talks about management review
In this context, outputs
are decisions and
should include decisions
actions that change your
objectives, or targets, and improve your
EMS. In general,
outputs should demonstrate your
organizationís commitment to continual improvement.